Tips for Involving Families of ELLs

Translating and interpreting is only one small part. This guide gives many additional suggestions.

NOTE:  Wherever possible, Spanish and English are included on the same form. Where this was not practical, the link will take you to separate forms which are formatted as a mirror image so you can figure out what each section means. The forms are organized in the following categories:

Administrative – Registration

Administrative – General Communication

Teacher Notes Home

Health Related

Administrative – Registration and Enrollment

• Registration – All Grades
  1. Bilingual Registration Form
  2. Home Language Survey and HLS Instructions from NC DPI
  3. Student Info/Emergency Contact
  4. Verification of Residence Sp.
  5. Affidavit of Custody Sp.
  6. Bus Request
  7. Permission to Exchange Information Sp. (medical records, etc.)
• Registration – Kindergarten  Information

Administrative – General Communication

• Schedule Announcements
  1. No School – Holidays/Vacation
  2. Early Dismissal
  3. Cancellation
  4. Make-Up Days
• Excessive Tardies – Excessive Absences
• Lunch account balance
• School Pictures
• Testing Notifications
  1. English Proficiency Tests  ACCESS parent letter Sp;  ACCESS parent letter Eng;
  2. CoGAT  Pre-Cogat Parent Letter

Teacher – Notes Home

• How parents can help at home (Tips on homework, getting enough sleep,etc.)
• Please Complete and Return Forms (Attach this to anything you send home that requires a response or signature.)
• Conference Request • Conference Reminder
• Positive Report • Poor Work • Inappropriate conduct
• Frequent Absences • Reason for Absence
• Comments for Report Cards or Notes Home (Copy and paste the comments you need.)
• Field Trip Sp (Electronic version, complete in Word and print) Field Trip Sp (pdf version, fill in by hand) Field trip Eng (Electronic version, so you can compare with the Spanish)
• Library Info • Overdue Books • Lost books • Public Library Card Application
• Lunch Account Balance

Health Related

• Dental    Miles of Smiles Sp.  Miles of Smiles Eng.
• Vision
• Hearing
• Flu Vaccine
• Head Lice